90% More Efficient Processes at VISPIRON

An analysis of the transformation of manual inventory management into agile, digital asset governance.

Growth in technology-driven sectors requires infrastructure that keeps pace with operational speeds. The VISPIRON Group faced the challenge of managing over 2,000 high-quality hardware assets & rental properties at various locations in an audit-proof and efficient manner. The previous table-based administration reached the limits of scalability.

The challenge: data inconsistency and administrative overhead

In a dynamic environment such as engineering, decentralized, manual inventory management inevitably leads to loss of information.

• Lack of transparency: Lack of real-time data on the location and status of critical work equipment.
• Resource commitment: High personnel costs for annual inventory and ongoing documentation.
• Capital allocation: Unnecessary replacement purchases due to incomplete inventory overviews.

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Strategic decision for seventhings

VISPIRON was looking for a solution that combined enterprise data security requirements with an intuitive user interface. The decision for seventhings was based on three strategic pillars:

• Minimum implementation time: Integration into existing infrastructure without complex IT projects.
• Platform independence: Use of commercially available devices (smartphones) for identification via QR code‍
• Data validity: Creating a “single source of truth” that enables GOB-compliant (principles of proper accounting) reports.

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Implementation: From silo to digital ecosystem

The introduction was carried out in a structured, four-stage process:

• Consolidation: Migration of old data to the cloud-based platform and connection to DATEV asset accounting
• Serialization: Physical identification of assets with industry-standard smart labels.
• Mobilization: Rollout of the mobile app for location-independent recording and allocation.
• Process integration: Establishing automated workflows for rental processes and maintenance cycles.

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Quantifiable scores

The digitization of inventory processes led to an immediate increase in operational excellence:

• 90% increase in efficiency: Massive reduction of time required per inventory cycle.
• Complete transparency: Complete traceability (audit trail) over the entire life cycle of every asset.
• Investment protection: Optimized utilization of inventory and reduction of asset loss.

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“The introduction of seventhings was the necessary step to professionalize our asset management. seventhings provides us with the necessary transparency and efficiency to securely support our growth administratively. ” -- Responsible project manager, VISPIRON Group

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Optimize your asset governance

Discover how seventhings automates complex inventory processes in your company. Request our technical documentation or a consultation now.

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