Inventory Management for Growing FinTechs

Tracking hardware in a fast-growing FinTech is no sideshow. When teams switch between office and home office, a manually managed inventory immediately to its limits — especially as a lack of transparency has a direct impact on audits and compliance certifications. Read here how Taxdoo successfully replaced rigid Excel spreadsheets and replaced them with a digital Asset Management gained full control of its hardware structure.

The challenge

For FinTechs like Taxdoo, hardware isn't a sideshow — it's an asset that needs to be managed. Chaos quickly ensues with employees in the office and working from home:

• No overview: Who has which device? Where is it right now? This often boils down to emails and inquiries.
• Regulatory requirements: As a payment service provider, Taxdoo needs complete documentation for audits and compliance.
• Hidden costs: Lost devices, duplicate purchases, hours of searching for employee changes.

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The solution

Taxdoo replaced Excel lists with seventhings' digital inventory manager — a system that really grows with the company:

• Easy capture: QR labels + intuitive interface = Assets are immediately in the system, without training
• Full allocation: Assigned every device to an employee or location — it's clear who has what in seconds.
• Automatic reports: Compliance documents and audits are exported from the system, not Googled together.

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The result

• 100% location transparency: Each asset is assigned. Search times when changing employees: virtually zero.
• Audit in minutes instead of days: Reports at the push of a button — no more confusing spreadsheets.
• Strategic hardware planning: With an overview of age and condition, purchases can be planned instead of improvised.

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“Our inventory is definitely tidier than before — and that's simply what makes an inventory manager stand out!” _{- Jan Eller, IT administrator at TAXDOO}

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