Wie lange dauert die Einführung von RFID-basierter Möbelverwaltung?

Ein erster Pilotraum oder eine Etage kann in unter 14 Tagen mit den ersten Assets live gehen. Voraussetzung ist, dass die zu erfassenden Möbelstücke mit RFID-Etiketten ausgestattet werden — dies erfolgt entweder beim nächsten Wareneingang oder im Rahmen einer einmaligen Erstinventur.

Funktioniert RFID-Tracking auch bei bereits vorhandenem Mobiliar?

Ja. Bestandsmöbel werden im Rahmen einer einmaligen Ersterfassung mit RFID-Etiketten nachgerüstet. Da ein Lesegerät mehrere Objekte gleichzeitig über mehrere Meter erfasst, lässt sich auch ein größerer Altbestand in vertretbarem Zeitaufwand erfassen — deutlich schneller als mit Einzelscans per Barcode oder NFC.

Ersetzt seventhings unser bestehendes CAFM- oder ERP-System?

Nein. seventhings ist Middleware und ergänzt bestehende ERP- und CAFM-Systeme dort, wo bewegliche Mobiliar- und Ausstattungsbestände bisher nicht granular erfasst werden. Bestandsdaten können an vorhandene Systeme übergeben werden, ohne dass diese ersetzt werden müssen.

Welche Möbel- und Ausstattungstypen lassen sich erfassen?

Typische Anwendungsfälle sind Schreibtische, Bürostühle, Rollcontainer, Schränke, Trennwände sowie Konferenztechnik und Beamer. Für stationäre Gebäudetechnik wie Heizungs- oder Lüftungsanlagen ist RFID-Mobiliartracking nicht vorgesehen — hierfür eignen sich CAFM-Systeme wie Planon oder Archibus.

Wie unterscheidet sich RFID von NFC bei der täglichen Nutzung?

RFID erfasst mehrere Objekte gleichzeitig über mehrere Meter Entfernung, ohne dass Mitarbeitende aktiv etwas tun müssen — ideal für Raum-Inventuren und Wareneingang. NFC erfordert einen bewussten Tap mit dem Smartphone und eignet sich für die punktuelle Meldung einzelner Objekte durch Mitarbeitende. seventhings nutzt RFID als primäre Methode und NFC als ergänzende Option.

Büromöbel inventarisieren mit RFID-Software

Office furniture is the blind spot in every company’s inventory.

Three figures that show why manual tracking doesn’t work.

12–18 %per year

of furniture is lost without systematic tracking — due to undocumented moves, department changes, or forgotten returns. (Nexess Solutions 2024)

41 %audit failures

of companies cannot provide complete proof of inventory during audits when they rely on manual asset records. (ISACA 2024)

73 %of ERP users

manage furniture and equipment in Excel in parallel — because ERP systems cannot adequately represent movable objects without sensor-based tracking. (Forrester 2023)

Definition

What does RFID-based furniture inventory mean?

RFID furniture inventory is the automated recording of office equipment — desks, chairs, cabinets, partitions — using passive radio tags and a handheld reader.

The reader captures all tagged objects within a range of 4–6 meters at the same time. The signals pass through wood, plastic, and upholstery. Up to 20× faster than barcode scanning.

seventhings uses RFID as the primary capture method. A QR code remains available as an individual option when employees want to report a specific object with a smartphone tap.

Frequently Asked Questions

How does RFID inventory work for office furniture?

Each piece of furniture receives a passive RFID tag. When walking through a room, the reader captures all tags in range at the same time — without opening cabinets or moving furniture. seventhings transfers the data directly into the central asset database.

What is the difference between RFID and QR?

RFID captures multiple objects across several meters at the same time — ideal for room inventories. A QR code requires direct line of sight and is suitable for individual reports. seventhings uses RFID as the primary method, with QR as a complementary option.

Which workspace software specializes in large sites?

For large corporate sites, Planon, Archibus (Eptura), IBM TRIRIGA as well as Robin, Skedda, and Condeco are widely used. seventhings is not an alternative — but middleware that closes the gap in physical inventory capture and passes data on to existing IWMS/ERP systems.

Which types of furniture can be captured via RFID?

Desks, office chairs, mobile pedestals, cabinets, partitions, conference equipment, and projectors. Fixed building technology such as heating or ventilation belongs in CAFM systems — that is not the use case for seventhings.

The Solution

From delivery to audit — one continuous workflow.

RFID · Primary

Goods receipt — one scan, everything captured

New furniture is tagged upon receipt. A single scan captures the entire delivery: type, quantity, date — directly in seventhings, without item-by-item entry.

RFID · Primary

Room inventory in minutes

4–6 meter read range, no line of sight, material penetration. Deviations from target inventory appear immediately — without walkthrough lists or manual follow-up.

QR · Optional

Individual reporting via smartphone

Employees scan a single piece of furniture with the smartphone app and report its location or condition directly — no reader required, no extra tool.

- references

What our
Customers say

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Rudi Gatzemeyer, IT Director, Plan International

As a customer, you feel in good hands here and have the feeling that you are not just a number. The software is well structured and meets exactly our needs.

Rudi Gatzemeyer

IT Director, Plan International

The seventhings team has created an uncomplicated solution. Easy handling, minimal effort when recording, easy tracking of stocks and inventory at the push of a button. I love working with seventhings.

Carina Michelson

Partner, Dr. Netik & Partner GmbH

The experience up to this point is excellent, as the support provided by the team at seventhings is exceptionally good and personal. Everything is well thought out and conveyed very nicely. So far: great!

Catja Schneider

Office Manager, MCM

The best inventory software I've used so far. Innovative, easy to use and packed with features. I am very happy to have made the move to seventhings software.

Kajeep Ramachandramoorthy

‍IT Director, Center for Advanced Internet Studies

Since our entire inventory is in the software, seventhings provides us with tremendous support in everyday life. It helps our IT department to hand out hardware to employees and to know whether and how much of it we still have in-house. Of course, the interface to DATEV is also great!

Samantha Mönch‍

Office Manager, CHRISIS24

The cloud software meets all our requirements, plus the extremely friendly employees in the acquisition, onboarding process and service. Way to go, SevenThings team! Conclusion: Highly recommended!

Florian Bell‍

Chief Financial Officer, Natsana

Questions & answers

How long does it take to implement?

The introduction is pragmatic and quick. Instead of months-long projects, we often start with premium onboarding, so you can see the first results after a very short time. Our experts will help you import your existing data (e.g. from Excel or third-party tools) and configure it so that you are immediately ready to go.

Does RFID also work with existing inventory?

Yes. Existing furniture is retrofitted during an initial inventory. Since RFID can detect multiple objects simultaneously over several meters, even a larger existing inventory can be processed significantly faster than with individual scans.

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Does seventhings replace our CAFM or ERP?

No. seventhings is middleware. It bridges the gap for movable furniture that is not tracked in detail in ERP and CAFM, and transfers inventory data to existing systems.

‍

Which types of furniture and equipment can be tracked?

Desks, office chairs, pedestals, cabinets, partitions, conference technology, and projectors. Fixed building technology like heating or ventilation belongs in a CAFM system — that is not the scope of seventhings.

‍

How much does an RFID tag cost per piece of furniture?

Passive RFID tags typically cost, depending on quantity and type, between €0.10 and €0.50 per tag.The exact calculation depends on the inventory size and the desired tag type — we will determine this together during the asset potential analysis.

No more empty bookings.
Desk sharing that actually works.

Office furniture is the blind spot in every company’s inventory.

What does RFID-based furniture inventory mean?

From delivery to audit — one continuous workflow.

Goods receipt — one scan, everything captured

Room inventory in minutes

Individual reporting via smartphone

Three steps to real utilization data.

Made in Germany. Enterprise-ready.

What our
Customers say

30 minutes. A clear roadmap.
No sales pressure.

Questions & answers

No more empty bookings.Desk sharing that actually works.

Office furniture is the blind spot in every company’s inventory.

What does RFID-based furniture inventory mean?

From delivery to audit — one continuous workflow.

Goods receipt — one scan, everything captured

Room inventory in minutes

Individual reporting via smartphone

Three steps to real utilization data.

Made in Germany. Enterprise-ready.

What ourCustomers say

30 minutes. A clear roadmap.No sales pressure.

Questions & answers

In 14 days, from unplanned outages to preventive maintenance.

No more empty bookings.
Desk sharing that actually works.

What our
Customers say

30 minutes. A clear roadmap.
No sales pressure.