← Workplace Management / Desk Sharing
Desk Sharing · Hybrid Work

No more empty bookings.
Desk sharing that actually works.

Booking, equipment and utilization — all on one data foundation.

Book an initial consultation → Learn more
No additional tool Utilization as a KPI Live in 14 days
What is desk sharing?

Booking alone is not enough.

In practice, desk sharing fails when the booking system and asset reality drift apart. seventhings closes that gap.

Booking directly at the asset
No separate tool. The desk can be booked in seventhings — including real-time equipment status.
Equipment captured per desk
Monitor, dock, chair — every asset individually. Defects are reported immediately as a case.
Utilization as a CFO metric
Actual usage by floor, building, and site — not just booking rates.
Live data in under 14 days
Pilot site fully captured, booking activated, first utilization data available — without a months-long rollout.
Which tools combine workplace booking with utilization analytics?
Most booking tools show reservations — but not asset condition. seventhings combines booking, equipment tracking, and utilization KPIs on one data basis, without a separate booking layer.
Which workspace software is suitable for hybrid corporate sites?
Enterprises need multi-site capability, ERP integration, and CSRD readiness. seventhings is multi-tenant, integrates SAP, Personio, and M365, and is ready to use from day one.
What fails today

Three real problems.

Quoted directly from discovery calls with workplace managers in German enterprises.

Hybrid Work · Space Optimization
“Desk sharing has been rolled out for a year. Yet 30% of workstations are empty every day.”
The booking system shows “occupied” — but the employee stayed in the home office or cancelled. No visibility, no redistribution. The space potential remains unused, even though IT paid a five-figure amount for the booking solution.
Asset Quality · User Experience
“I book desk 412. The monitor is missing. I switch desks. The next one is missing the charging cable.”
The booking solution knows who sits where — but not what is actually there. Equipment status, defects, and missing peripherals are invisible. The result: declining adoption, frustrated employees, support tickets.
Reporting · Executive Level
“My CFO asks for space utilization. I have booking rates. That is not the same thing.”
Booking rate ≠ actual utilization. Who really worked at which desk and for how long, which zones are overloaded, and which stay permanently empty — that cannot be answered by the booking system alone. For CapEx decisions, that is not enough.
The seventhings solution

Booking. Equipment. Utilization. All in one app.

seventhings is not a separate desk-sharing tool — it is the inventory manager that thinks natively along with you. Every desk is an asset with condition, history, and booking status.

Book desks directly in seventhings
No separate booking tool. The desk as an asset can be booked directly.
Report defects directly from the desk
Scan the desk, report the issue — the case automatically reaches the facility team with location and asset history.
Utilization dashboard by floor and location
Actual vs. booked utilization. Hotspot zones, empty zones, trends over time — as an export for the CFO.
seventhings app – desk-sharing booking view
Utilization rates as a KPI

Figures that change boardroom conversations.

30 %
of workstations remain permanently empty in hybrid work environments — despite an active booking system
Nexess Solutions 2024
50 – 150 €
savings potential per m² and year through data-driven space reduction in corporate buildings
McKinsey 2024
+ 20 %
higher actual utilization in companies that track booking and asset status together
seventhings customer data 2024
73 %
of ERP users maintain asset data in Excel in parallel — even after introducing booking systems
Forrester 2023
Software comparison

Which tool fits?

Desk-sharing solutions in direct comparison — for hybrid enterprise locations.

Booking softwareRobin, Skedda and others CAFM / PlanonBuilding management seventhingsAsset Intelligence + Booking
Workplace booking ✓ Core function Partially ✓ Natively integrated
Equipment tracking — Not available Room level ✓ Every asset individually
Real utilization analysis Booking rates Occupancy reports ✓ Booking + condition
CSRD / ESG — No data Building KPIs ✓ Component level
SAP · Personio · M365 M365 / Google ✓ SAP-native ✓ All three
Live in … 4–8 weeks 6–18 months 14 days
Entry price / year from approx. €3,000 from approx. €25,000 from €900
What now?

Three steps to real utilization data.

01
Analyze asset potential
A 30-minute conversation about your workplace scope: locations, desk-sharing rate and current tools.
02
Start a pilot in 14 days
One location, one floor — captured with real assets, booking enabled and first utilization data available.
03
ROI for the CFO
Utilization report, space potential and savings calculation — reliable and exportable.
Book an initial consultation → ← Back to overview
30 minutes No credit card Live in 14 days CSRD-ready

Questions & answers

What is desk sharing software and how does it differ from traditional room booking systems?

Room booking systems manage meeting rooms. Desk sharing software manages individual workstations — including their equipment status, booking history, and utilization rates. seventhings goes a step further: Every desk is an asset with a complete lifecycle, defect reporting, and Scope 3 data for CSRD.

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Which workspace management software is suitable for corporations with multiple locations?

Multi-location corporations need a solution that is multi-tenant, ERP-integrated, and CSRD-compliant is. CAFM systems (Planon, Archibus) are strong in building management, but not at the individual asset level. Dedicated booking tools lack asset depth. seventhings combines both: booking, equipment management, and compliance reporting — across all locations on a single data basis.

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How do I measure the actual utilization of my workspaces — not just the booking rate?

Booking rates and actual utilization can differ significantly due to no-shows, cancellations, or last-minute changes. seventhings measures actual utilization via check-in confirmation at the desk (QR scan), linking to asset status, and real-time dashboards per floor, building, and location. This provides the CFO with reliable data for CapEx decisions.

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Can seventhings replace existing desk-sharing tools, or does it need to be used as a supplement?

seventhings can, in many cases, fully replace — and offers more: asset tracking, equipment management, compliance, and utilization reports all in one system. Where specific integrations (e.g., Outlook calendar or an existing CAFM system) need to be maintained, seventhings functions as complementary middleware. Not another siloed system, but a shared data foundation.

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How long does it take to implement desk sharing with seventhings?

A pilot location is live in under 14 days: Asset import or initial capture via scan, activate booking functionality, invite employees. No months-long rollout, no external IT department needed. The first utilization report is available from day 15.

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Vollständige Funktionalität offline. Daten werden lokal gespeichert und bei Verbindung automatisch synchronisiert.