Online lessons will be essential over the next few months. In order to skilfully overcome the challenges this entails, the federal government has provided 500 million euros for Corona Aid II: Immediate Program devices. What is the instant program? What does this mean for schools? And how can digital inventory make it much easier to manage the funds provided? Easy-to-use inventory software can help improve efficiency and reliability when managing IT equipment and other resources. Find out everything you need to know about this in this blog post.
The IT equipment instant program
Ensuring good education in home learning has so far been one of the biggest challenges of the corona pandemic. The last few months have revealed major gaps in the area of digital education, especially because not all students have equal access to it. In order to overcome this problem, the federal government signed an additional agreement in July on DigitalPakt School adopted. From now on, more are available until the end of the year 500 million euros availableto expand digital teaching.
This includes equipping students with the necessary mobile devices when they cannot be provided by parents. This also includes IT equipment, which is essential for digital education.
Schools should also be supported in creating online learning content. This includes required hardware and software, such as recording technology or interactive learning software. Training is also provided for teachers in using the tools for online teaching, if necessary. Like companies, schools must effectively manage their resources.
What does this mean for schools?
With a developed concept for digital teaching, schools can apply for everything they need for online teaching. The responsible countries then decide in each case which procedure the requested equipment will be purchased for the schools. As soon as the devices have arrived at schools, they are distributed further by the schools.
There are no central criteria for awarding or formal means tests here; schools can distribute equipment at their own discretion. However, the federal government regularly checks how the funding is being used. To ensure that funding is used properly, schools must provide detailed proof of use every six months. It is It is important to keep an inventoryto keep track of the devices received and distributed.
Avoid unnecessary work: Record everything immediately with digital inventory management
Making an inventory of objects every six months, which are all located at different locations, is no small task but a lot of effort. Conventionally, all relevant data about the devices would have to be entered into an Excel table using the four-eyes principle. That would mean that at least two people would have to visit and note every laptop, tablet, projector and microphone that was applied for and distributed twice a year. Quite a lot of work.
But this problem is also easier to overcome with a digitization process — and with a digital inventory software. Here, every mobile device that arrives at school is immediately provided with a barcode label, which means that all relevant data about the device can be retrieved: Who owns the device, where the device is or in what state the device is. After the devices have been distributed, these barcode labels can easily be used with a free app can be scanned at any time and from anywhere and any additional relevant data, such as damage or a change of ownership, can be added. The inventory management software can also be applied for with federal funding.
Inventory recording makes it possible to inventory to record and manage efficientlyby supporting collaboration between various departments such as controlling, accounting and facility management. Inventory items such as laptops, tablets, projectors and microphones can be managed efficiently and reliably using the software.
seventhings — A perfect solution for the inventory software problem
In order to keep track of the widely distributed inventory, some schools, such as Eckert Schools, are already working with seventhings. An inventory manager plays a crucial role in managing and organizing inventory assets.
Seventhings provides everything necessary for a smooth digitization of inventory management, including software that is adapted to the individual needs of the school and the company, Labeling equipment and the app that can be used to manage inventory. By simplifying the inventory process, teachers and administrators as well as parents save a lot of time. seventhings helps schools keep a comprehensive overview of their inventory. And if we start expanding the digital education system now, why not make it as efficient as possible right away?
What does an optimal inventory process look like?
preparation
A successful inventory process starts with thorough preparation. It is important that all relevant devices and resources are recorded. This means that every device that is purchased is immediately provided with a unique barcode.
implementation
During the actual inventory, the devices are recorded using an app or scanner. This enables fast and error-free recording of data. The seventhings app offers a user-friendly interface that enables users to enter all necessary information.
Evaluation and administration
Once the data has been collected, it can be evaluated and managed in seventhings software. This includes checking the data for completeness and accuracy and preparing reports for the six-monthly reporting obligation to the federal government.
Benefits of digital inventory management
Digital inventory management offers numerous benefits. This includes reducing errors, saving time through automated processes, and being able to access current data at any time. This enables efficient management of resources and supports schools in using funding in a targeted and transparent manner.
Want to learn more about digital inventory management?
Here Go to our blog article about the most important processes and information about plant inventory.
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